Custody of checks

Who is this guide for?

For the building manager who delivers an incoming check to another party (such as a contractor or supplier) instead of depositing it, and wants to record this and always know the location of the check.

Before you begin

• Delivery is available for in checks only, in pending or deposit status, and without payment recorded.

Steps

1. Open Finance then Checks.
2. In the check row, click the arrow icon Deliver to another party.
3. Select to whom the check will be delivered: Choose a user from the list, or type the name in or another name (for example: Al Noor Maintenance Company). One of them is mandatory.
4. Add the recipient's check holder's mobile number if you wish, the delivery date (today by default), and notes.
5. Click Confirm Delivery.
6. If the check is returned to you, press Retrieve Check in its row and confirm.
7. To know the date of the check, click the Delivery History icon, and all “delivery to” and “retrieval” operations will appear with their dates.

Result

The Delivered badge appears under the check status, and the buttons to change status and record payment disappear until you retrieve it. Regular reminders about this check will stop, and the building managers will receive an internal notice on the day it is due that you do not have it.

Important notes

• After you recover the check the regular reminders go back to running on it, and you can deposit it or record its payment.
• The retrieval date is recorded as today's date.

Who is this guide for?

For the building manager who records the delivery of a check to another party or retrieves it from the application.

Steps

1. From More Open Checks and press Incoming Check Card.
2. Click Deliver to another destination.
3. Select the user from Receive from (User) or write the name in or another name, and add the check holder's mobile number and notes if you wish.
4. Click Confirm Delivery.
5. When the check is returned, open it and click Retrieve Check then Confirm.
6. To view the full history click Delivery History.

Result

The message “Check delivery has been recorded” appears. The sign Delivered to another party appears on the check. Upon retrieval, it appears: “The return of the check has been recorded.”

Important notes

• During delivery the status cannot be changed; You will see “Return it first before changing its condition.”
• If you do not specify the recipient, “Specify to whom the check was delivered” appears.
• The Deliver button does not appear for checks issued or whose payment has been recorded.