Recording check cashing

Who is this guide for?

To the building manager to whom a check has already been cashed and wants to convert it into a financial payment in the fund or to the resident’s charge.

Before you begin

• The status of the check must be Received (or Cashed for an issued check).
• The incoming check must be associated with a resident charge or have a fund, and the outgoing check must have a fund.
• A check delivered to another party does not record its payment until you retrieve it.

Steps

1. Open Finance then Checks.
2. If the check is Pending or Deposit, click Received in its row and confirm.
3. The Record payment button appears in the row; Press it.
4. A message appears: “Confirm registration of payment for this check? This action is final and cannot be undone.” Click Confirm.

Result

• An incoming check linked to a static charge: A payment on the charge is recorded by the “check” payment method, in the same fund for that charge, regardless of the fund chosen in the check.
• An incoming check not linked to an charge: income is recorded in the selected fund entitled “Receipt of Check No....”
• Issued check: A disbursement from the fund is recorded under the title “Disbursement of check number...”, even if the fund balance becomes negative.

The Recorded Payment badge appears in the row, and the check is locked from modification, deletion, and status change.

Important notes

• If the message “It is not linked to a resident charge or to a fund” appears, modify the check and choose one of them and try again.
• Check the amount before confirming, as it is not possible to withdraw from the checks screen.

Who is this guide for?

For the building manager who records a check payment made from the application.

Before you begin

• Link the check to a resident charge or fund when adding or modifying it.

Steps

1. From More Open Checks and press Check Card.
2. In the Status section, select Received/Disbursed.
3. Open the check again; The Register payment button appears. Press it.
4. In the confirmation message, press Confirm.

Result

The message “The payment has been recorded and linked to the check.” appears, and the payment is added to the resident’s charge or as income/expense in the fund depending on the type of check, and the check becomes closed.

Important notes

• The Record Payment button does not appear if the check is not tied, if it is delivered to another party, or its payment has been recorded previously.
• The procedure is final, so check the amount and link before confirming.