Tenant deposit

What is the deposit?

An amount the tenant pays when the lease starts as a guarantee for the flat. It stays the tenant's money until the lease ends. It is not rent, not the owner's share and not the office's fee, so it is not in the income reports.

Before you start

• Viewing it needs the tenants or invoices permission; recording movements needs the permission to add invoices.
• A lease has one deposit account, held by one fund you choose when you open it (in that fund's currency).

Steps

1. Open the unit page (Floors and units ← the unit) and press Tenant deposit next to the current lease.
2. If there is no account: choose the fund, write the agreed amount (optional) and press Open the deposit account.
3. Receive: write the amount received and press Record the receipt. The fund goes up and the amount is held in the tenant's name.
4. Deduct: for damage or arrears write the amount, choose whom it becomes (the owner or the office) and write the reason. No cash leaves the fund when you deduct. If it is for the owner it shows as a credit in his statement.
5. Pay the owner: on the deduction line press Pay the owner and write the amount (or leave it empty to pay what is left). It leaves the fund and shows in the owner's statement as a debit.
6. Refund the tenant: write the amount, or leave it empty to refund everything held, then press Record the refund.
7. When the held amount is zero press Close the account.

Important notes

• You cannot deduct or refund more than is held, or refund more than the fund has.
• Movements are never edited or deleted; if you make a mistake, record a correcting movement. A double click does not record a movement twice.
• A deduction for the owner is booked to the flat's owner at that moment, so it does not move to a new owner if the flat is sold afterwards.
• On the building dashboard a deposit refund may count in "this month's expenses" because it is cash leaving the fund.

What is the deposit?

An amount the tenant pays as a guarantee for the flat; it stays the tenant's money until the lease ends. It is not rent, not the owner's share and not the office's fee.

Steps

1. Open the unit, then the tenant's lease, and press Tenant deposit.
2. Open the account by choosing the fund, then record the receipt.
3. Deduct for damage or arrears: choose the owner or the office and write the reason. If it is for the owner it shows in his statement, and you can pay it to him.
4. Refund the tenant an amount or everything held, then close the account when nothing is held.

Important notes

• You cannot deduct or refund more than is held or than the fund has.
• Movements are not edited; record a correcting movement for a mistake. A double tap does not repeat the movement.